July 10, 2018
Monterey Peninsula Unified School District
Board Retreat
July 10, 2018 5:30 PM
District Services Center
540 Canyon Del Rey, Del Rey Oaks, CA
https://montereypeninsula.agendaonline.net/public/
Attendance Taken at 5:31 PM:
Present:
Timothy Chaney
Debra Gramespacher
Thomas Jennings
Dr. Bettye Lusk
Alana Myles
Wendy Root Askew
Absent:
Dr. Jonathan Hill
- OPENING BUSINESS
I.a. Call Public Session to Order - President Alana Myles
Minutes:
Board President Alana Myles called the meeting to order at 5:31 p.m.
I.b. Roll Call
Minutes:
Board Members Present: Tim Chaney, Debra Gramespacher, Tom Jennings, Alana Myles and Wendy Root Askew.
Board Members Absent: Dr. Jon Hill.
Late Arrivals: Dr. Bettye Lusk arrived at 5:38 p.m.
Staff Present: Ryan Altemeyer, Dr. PK Diffenbaugh, Marci McFadden and Beth Wodecki.
I.c. Adopt Agenda
Motion Passed: Passed with a motion by Timothy Chaney and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Absent Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
The Board APPROVED the agenda.
I.d. Identify Closed Session Topics of Discussion (Please refer to the list of items identified in Agenda Section II, below)
- CLOSED SESSION ITEMS
II.a. Anticipated/Possible Litigation - Conference with and/or Receive Advice from Legal Counsel - Anticipated/Possible Litigation - Significant exposure to litigation pursuant to subdivision (b) G.C. 54956.9
II.b. Conference with Labor Negotiator (G.C. 54957.6) Bijou Beltran, Agency Negotiator. California School Employees Association, Monterey Bay Teachers Association, and Unrepresented Employees
II.c. Conference with Real Property Negotiator (Gov. Code section 54956.8)
II.d. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957
II.e. Public Employee Appointment (Gov. Code section 54957
Los Arboles Middle School - Principal
Marina High School - Assistant Principal
Seaside High School - Assistant Principal
Seaside High School - Assistant Principal
III. PUBLIC COMMENTS RE CLOSED SESSION ITEMS
Minutes:
There were no Public Comments regarding Public Session.
III.a. Immediately Adjourn to Closed Session
Minutes:
The Board ADJOURNED to Closed Session at 5:34 p.m.
- RECONVENE IN OPEN SESSION
IV.a. Adjourn Closed Session and Reconvene in Open Session
Minutes:
The Board ADJOURNED from Closed Session and RECONVENED in Open Session at 6:01 p.m.
IV.b. Pledge of Allegiance
Minutes:
The Pledge of Allegiance was led by Tom Jennings.
IV.c. Report From Closed Session (Action)
Los Arboles Middle School - Principal
Marina High School - Assistant Principal
Seaside High School - Assistant Principal
Seaside High School - Assistant Principal
Minutes:
The Board reported the following from Closed Session:
APPROVE Reggie Breland as Los Arboles Middle School Principal for the 2018-2019 School Year. Motioned by Tom Jennings, Seconed by Dr. Bettye Lusk. Vote 6-0-1 (Dr. Jon Hill absent).
APPROVE Alessandro Tani as Marina High School Assistant Principal for the 2018-2019 School Year. Motioned by Tom Jennings, Seconed by Wendy Root Askew. Vote 6-0-1 (Dr. Jon Hill absent).
APPROVE Tessa Brown as Seaside High School Assistant Principal for the 2018-2019 School Year. Motioned by Tom Jennings, Seconed by Dr. Bettye Lusk. Vote 6-0-1 (Dr. Jon Hill absent).
APPROVE Andrew Aguiniga as Seaside High School Assistant Principal for the 2018-2019 School Year. Motioned by Tom Jennings, Seconed by Tim Chaney. Vote 6-0-1 (Dr. Jon Hill absent).
The Board recognized Ryan Altemeyer as Associate Superintendent of Business Services as Mr. Altemeyer was at a conference when he was APPROVED at the June 26th Regular Board meeting.
All the employee appointments were present and thanked the Board and Superintendent for the opportunity.
- PUBLIC COMMENT
Minutes:
There were no Public Comments.
- PUBLIC AGENCY COMMUNICATIONS
Minutes:
There were no Public Agency Communications.
VII. CONSENT AGENDA
Minutes:
The Board APPROVED the Consent Agenda.
VII.a. Approve Board Meeting Minutes
Motion Passed: Approve Board Meeting Minutes, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VII.b. Approve New Middle School Course Descriptions: Integrated Math 1 and Japanese 1
Motion Passed: Approve New Middle School Course Descriptions: Integrated Math 1 and Japanese 1, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VII.c. Approve Job Description for Imagine College Community Coordinator
Motion Passed: Approve Job Description for Imagine College Community Coordinator, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VII.d. Approve Adult School Assistant Principal Job Description
Motion Passed: Approve Adult School Assistant Principal Job Description, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VII.e. Approve Director I - Information Technology Job Description
Motion Passed: Approve Director I - Information Technology Job Description as presented Passed with a motion by Dr. Bettye Lusk and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII. CONFERENCE/DISCUSSION/ACTION
VIII.a. Authorize the Superintendent by Delegation of Authority to Approve Notice of Awards and Finalize and Execute Agreements for Bids Received Between the July 10th and 24th 2018 Board Meetings
Motion Passed: Authorize the Superintendent by Delegation of Authority to Approve Notice of Awards and Finalize and Execute Agreements for Bids Received Between Board Meetings. Passed with a motion by Timothy Chaney and a second by Dr. Bettye Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM and Associates presented.
VIII.b. Authorize Award of Bid to Avila Construction Company and Authorize the Superintendent to Finalize and Execute Contracts for the Marina High School New Gymnasium Increment 1 (Sitework) Project. Bond Costs Not to Exceed Base Bid of $2,581,488
Motion Passed: Authorize Award of Bid to Avila Construction Company and Authorize the Superintendent to Finalize and Execute Contracts for the Marina High School New Gymnasium Increment 1 (Sitework) Project Passed with a motion by Thomas Jennings and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM and Associates presented.
VIII.c. Authorize Award of Bid to Avila Construction Company and Authorize the Superintendent to Finalize and Execute Contracts for the Los Arboles Middle School Heating, Ventilation Upgrades Project. Bond Costs not to exceed $1,347,422
Motion Passed: Authorize Award of Bid to Avila Construction Company and Authorize the Superintendent to Finalize and Execute Contracts for the Los Arboles Middle School Heating, Ventilation Upgrades Project. Passed with a motion by Wendy Root Askew and a second by Dr. Bettye Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM and Associates presented.
VIII.d. Authorize Award of Bid to Monterey Environmental Solutions and Services and Authorize the Superintendent to Finalize and Execute Contracts for the Los Arboles Middle School Heating, Ventilation Upgrades Abatement Project. Bond Costs not to exceed $30,400
Motion Passed: Authorize Award of Bid to Monterey Environmental Solutions and Services and Authorize the Superintendent to Finalize and Execute Contracts for the Los Arboles Middle School Heating, Ventilation Upgrades Abatement Project. Passed with a motion by Wendy Root Askew and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM and Associates presented.
VIII.e. Discuss and Approve Resolution #18/19-01 for 4-Year Lease Agreement with Insight Financial for Student Laptop 1:1 Initiative. Cost not to Exceed $490,000 Annually
Motion Passed: Approve Resolution #18/19-01for Lease Agreement with Insight Financial for Student Laptop 1:1 Initiative as Presented Passed with a motion by Timothy Chaney and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ryan Altemeyer presented. Conversation ensued.
- INFORMATION ITEMS
IX.a. Review and Discuss 2020-2021 Squared Management Salary Schedule
Minutes:
Dr. PK Diffenbaugh presented. Conversation ensued. This item will be brought back as an action item on the July 24th Regular Board meeting agenda.
- BOARD RETREAT STUDY SESSION
Minutes:
The Board and Superintendent discussed the following items during the Board retreat study session.
Acronyms spelled out in presentations and on the Board agenda.
Items placed on Consent vs. Action vs. Information.
Job Descriptions on the agenda as info for first read. Second read on consent. Item may be pulled from consent for discussion if necessary.
Course Descriptions on the agenda as info for first read. Second read on consent. Item may be pulled from consent for discussion if necessary.
The expectations regarding presentation time and slide limits.
Board develop a matrix with specific times allocated to each portion of the agenda.
Discuss and Determine Board Expectations for Board Policy Process.
Future Agenda items.
- ADVANCED PLANNING
XI.a. Future Meetings
XII. ADJOURNMENT
XII.a. Meeting Adjourned
Motion Passed: Passed with a motion by Timothy Chaney and a second by Dr. Bettye Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Absent Dr. Jonathan Hill
Absent Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
The meeting ADJOURNED at 9:01 p.m.