September 26, 2017
Monterey Peninsula Unified School District
Regular Board Meeting
September 26, 2017 5:30 PM
District Services Center
540 Canyon Del Rey, Del Rey Oaks, CA
https://montereypeninsula.agendaonline.net/public/
Attendance Taken at 5:31 PM:
Present:
Timothy Chaney
Debra Gramespacher
Dr. Jonathan Hill
Thomas Jennings
Dr. Bettye Lusk
Alana Myles
Wendy Root Askew
I. PENING BUSINESS
I.a. Call Public Session to Order - President Dr. Jon Hill
Minutes:
Board President Dr. Jon Hill called the meeting to order at 5:31 p.m.
I.b. Roll Call
Minutes:
Board Members Present: Tim Chaney, Debra Gramespacher, Dr. Jon Hill, Tom Jennings, Dr. Bettye Lusk, Alana Myles and Wendy Root Askew.
Staff Present: Ryan Altemeyer, Bijou Beltran, Dr. PK Diffenbaugh, Brett McFadden, Marci McFadden, Cresta McIntosh and Beth Wodecki.
I.c. Adopt Agenda
Motion Passed: Passed with a motion by Dr. Bettye Lusk and a second by Alana
Myles.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
The Board APPROVED the Agenda.
I.d. Identify Closed Session Topics of Discussion (Please refer to the list of items identified in Agenda Section II, below.)
II. CLOSED SESSION ITEMS
II.a. Anticipated/Possible Litigation - Conference with and/or Receive Advice from Legal Counsel - Anticipated/Possible Litigation - Significant exposure to litigation pursuant to subdivision (b) G.C. 54956.9
II.b. Conference with Labor Negotiator (G.C. 54957.6) Bijou Beltran, Agency Negotiator. California School Employees Association, Monterey Bay Teachers Association, and Unrepresented Employees
II.c. Conference with Real Property Negotiator (Gov. Code section 54956.8) II.d. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957
II.e. Public Employee Appointment (Gov. Code section 54957)
III. PUBLIC COMMENT PERIOD RE CLOSED SESSION ITEMS
III.a. Immediately Adjourn to Closed Session
Minutes:
The Board ADJOURNED to Closed Session at 5:34 p.m.
IV. RECONVENE IN OPEN SESSION
IV.a. Adjourn Closed Session and Reconvene Open Session
Minutes:
The Board ADJOURNED from Closed Session and RECONVENED in Open Session at 7:01 p.m.
IV.b. Pledge of Allegiance
Minutes:
The Pledge of Allegiance was led by Marina High School Student Board Representative Tony Huynh.
IV.c. Report From Closed Session (Action):
Minutes:
There were no reports from Closed Session.
Minutes:
Helen Rucker thanked the Board, Dr. PK Diffenbaugh and Seaside High School staff for giving her the privilege to speak with two classes regarding the importance of voting and the student's civil responsibility to vote. Mrs. Rucker added that today is National Voter Registration Day. MBTA President Tom Grych addressed the Board and thanked Dr. PK Diffenbaugh for listening to his concern two weeks ago regarding teacher workloads. Mr. Grych expressed appreciation for the teachers taking action to address this issue.
VI. PUBLIC AGENCY COMMUNICATIONS
Minutes:
There were no Public Agency Communications.
VII. PRESENTATIONS/RECOGNITIONS/STUDENT BD MBR RPTS/MILITARY LIAISONS
VII.a. Student Board Members Report
Minutes:
Student Board Representatives gave their reports to their respective schools. Seaside High School Student Board Representative had an excused absence.
VII.b. Status Report from Military Liaison
Minutes:
Military Liaison Elaine Vrolyks was not able to attend but Ms. Theresa Ikstrums gave the report on Ms. Vrolyks behalf.
VIII. CONSENT AGENDA
Minutes:
The Board APPROVED the Consent Agenda.
VIII.a. Approve May and June 2016 Board Meeting Minutes
Motion Passed: Approve Board Meeting Minutes, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.b. Approve July through September 2016 Board Meeting Minutes
Motion Passed: Approve Board Meeting Minutes, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.c. Approve the MPUSD Personal Services Agreement for External Evaluator for Catherine Dickson Schwarzbach, independent consultant, to serve as External Evaluator of the Military-Connected Local Education Agencies for Academic and Support (MCASP) Grant (aka DoDEA grant) for a period of 5 years September 1, 2017 through May 31, 2022. Cost ($33,000) to be allocated out of the DoDEA $1,000,000 Federal Grant
Motion Passed: Approve the MPUSD Personal Services Agreement for External Evaluator for Catherine Dickson Schwarzbach, independent consultant, to serve as External Evaluator of the Military-Connected Local Education Agencies for Academic and Support (MCASP) Grant (aka DoDEA grant) for a period of 5 years September 1, 2017 through May 31, 2022. Cost ($33,000) to be allocated out of the DoDEA $1,000,000 Federal Grant as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.d. Approve the Purchase of HERO for Seaside Middle School for the 2017-2018 School Year. Cost Not to Exceed $7,250
Motion Passed: Approve the Purchase of HERO for Seaside Middle School for the 2017-2018 School Year, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.e. Approve a Group of Six Administrators and Teachers from Marina High School and Los Arboles Middle School and Two District Level Administrators to Visit Del Lago High School: A Beyond/Linked Learning High School and High Tech High on October 19-20, 2017 in San Diego, CA. Cost Not to Exceed $7,000
Motion Passed: Approve a Group of Ten Administrators and Teachers from Marina High School and Los Arboles Middle School and Two District Level Administrators to Visit Del Lago High School: A Beyond/Linked Learning High School and High Tech High on October 19-20, 2017 in San Diego, CA, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.f. Approve Overnight Attendance for One Staff Member from Educational Options to Attend the 2017 California for Independent Study Fall Conference (CCIS) in Rancho Mirage, CA on November 15-17, 2017. Cost Not to Exceed $1,000
Motion Passed: Approve Overnight Attendance for One Staff Member from Educational Options to Attend the 2017 California for Independent Study Fall Conference (CCIS) in Rancho Mirage, CA on November 15-17, 2017, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.g. Approve Overnight Conference for the Walter Colton Middle School Principal and Assistant Principal to Attend the Middle Years Programme (MYP) Implementing the MYP Curriculum for Heads of School and International Baccalaureate (IB) Coordinators Training on October 20-23, 2017 in Los Angeles, CA. Cost Not to Exceed $3,100
Motion Passed: Approve Overnight Conference for the Walter Colton Middle School Principal and Assistant Principal to Attend the Middle Years Programme (MYP) Implementing the MYP Curriculum for Heads of School and International Baccalaureate (IB) Coordinators Training on October 20-23, 2017 in Los Angeles, CA, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.h. Approve Overnight Conference for the College & Career Preparedness Coordinator to Attend the Advancement Via Individual Determination (AVID) District Leadership (ADL) Training Session 5 in San Diego, CA on November 16-17, 2017. Cost Not to Exceed $1,000
Motion Passed: Approve Overnight Conference for the College & Career Preparedness Coordinator to Attend the Advancement Via Individual Determination (AVID) District Leadership (ADL) Training Session 5 in San Diego, CA on November 16-17, 2017, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.i. Approve Overnight Conference for the Director of English Language Learning to Attend the Annual Accountability Leadership Institute (ALI) for English Learners and Immigrants Students in Los Angeles, CA on December 4-5, 2017. Cost to Not Exceed $1,500
Motion Passed: Approve Overnight Conference for the Director of English Language Learning to Attend the Annual Accountability Leadership Institute (ALI) for English Learners and Immigrants Students in Los Angeles, CA on December 4-5, 2017, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
III.j. Approve Overnight Competition for Seaside High School Robotics Instructors and Students to Participate in the Capital City Classic 2017 First Robotics Pre- Season Competition on October 27-29, 2017 at the Pleasant Grove High School in Elk Grove, CA. Cost Not to Exceed $1,300
Motion Passed: Approve Overnight Competition for Seaside High School Robotics Instructors and Students to Participate in the Capital City Classic 2017 FIRST Robotics Pre-Season Competition on October 27-29, 2017 at the Pleasant Grove High School in Elk Grove, CA., as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.k. Approve Overnight Conference "Occupational Therapy Association of California (OTAC) Annual Conference" Attended by the Motor Team Lead and Two Occupational Therapists - October 19-22, 2017, Hyatt Regency, Sacramento Convention Center. Cost not to exceed $2,050
Motion Passed: Approve Overnight Conference "Occupational Therapy Association of California (OTAC) Annual Conference" Attended by One Motor Team Lead and Two Occupational Therapists - October 19-22, 2017, Hyatt Regency, Sacramento Convention Center as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.l. Approve Attendance of Science, Technology, Engineering, and Math Teacher on Special Assignment to the California Educational Research Association Conference in Anaheim, California November 29 - December 1, 2017. Costs Not to Exceed $1,500
Motion Passed: Approve Attendance of Science, Technology, Engineering, and Math Teacher on Special Assignment to the California Educational Research Association Conference in Anaheim, California November 29 - December 1, 2017. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.m. Approve a Five-Day, Overnight Trip to Outdoor Science School, Mount Hermon, CA April 9-14, 2018, for Monte Vista Elementary School 5th Grade Students. Cost Not to Exceed $15,000 funded by the Parent Teacher Association
Motion Passed: Approve a Five-Day, Overnight Trip to Outdoor Science School, Mount Hermon, CA April 9-14, 2018, for Monte Vista Elementary School 5th Grade Students. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.n. Ratify Independent Contractor Agreement Between Monterey Peninsula Unified School District and Read to Me Project for Fourth Grade Students at Marina Vista, Ord Terrace, MLK School of the Arts, Highland, and Olson Elementary Schools in 2017-2018. Costs Not to Exceed $9,100 for this New Contract
Motion Passed: Ratify Independent Contractor Agreement Between Monterey Peninsula Unified School District and Read to Me Project for Fourth Grade Students at Ord Terrace, MLK School of the Arts, Highland, and Olson Elementary Schools in 2017-2018. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jenning Yes Timothy Chaney
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.o. Ratify the Contract between Ariel Theatre and Monterey Peninsula Unified School District for After School Theatre at Monte Vista Elementary School and MLK School of the Arts in 2017-2018 School Year. Cost Not to Exceed $11,000 is Increase of 10% from Previous Year Due to Expanded Services
Motion Passed: Ratify the Contract between Ariel Theatre and Monterey Peninsula Unified School District for After School Theatre at Monte Vista Elementary School and MLK School of the Arts in 2017-2018 School Year. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.p. Ratify Independent Contractor Services Agreement with Family Leadership, Inc. to Provide Parenting Partners Implementation, Training, and Program Materials at Foothill Elementary School. Cost Not To Exceed $6,500 For This New Contract
Motion Passed: Ratify Independent Contractor Services Agreement with Family Leadership, Inc. to Provide Parenting Partners Implementation, Training, and Program Materials at Foothill Elementary School. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.q. Ratify Purchase Orders from August 1, 2017 through August 31, 2017, Totaling the Amount of $6,672,596.52
Motion Passed: The Board of Education is asked to ratify Purchase Orders from 8/01/2017 through 8/31/2017, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.r. Ratify Warrant Register from August 1, 2017 through August 31, 2017, totaling the net amount of $5,291,944.24
Motion Passed: Ratify Warrant Register from August 1, 2017 through August 31, 2017, totaling the net amount of $5,291,944.24 Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
VIII.s. Ratify Personnel Items
Motion Passed: Ratify Personnel Items as presented Passed with a motion by Dr. Bettye Lusk and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
IX. CONFERENCE/DISCUSSION/ACTION
IX.a. Approve and Accept the $1,000,000 Grant Award from the Department of Defense Education Activity (DoDEA) for a Period of 5 years September 1, 2017 through May 31, 2022
Motion Passed: Approve and Accept the $1,000,000 Grant Award from the Department of Defense Education Activity (DoDEA) for a Period of 5 years September 1, 2017 through May 31, 2022 as Presented. Passed with a motion by Thomas Jennings and a second by Alana Myles.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Dr. PK Diffenbaugh Presented. Dr. Diffenbaugh acknowledged Marci McFadden, Carli Peck, Cresta McIntosh and her team for their hard work on obtaining this grant.
IX.b. Discuss and Approve Authorization for the Superintendent and CBO to Complete a Contract with Miracle Play Structures for the 2nd Tier of the Prioritized Playground Upgrades. Bond Cost Not to Exceed $1.2 Million Dollars; No Impact to the General Fund
Motion Passed: Approve Authorization for the Superintendent and CBO to Complete a Contract with Miracle Play Structures for the 2nd Tier of the Prioritized Playground Upgrades as presented. Passed with a motion by Wendy Root Askew and a second by Dr. Bettye Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM Construction Presented. Ruthie Watts requested clarification about the salvage ability of the old playground equipment. Mr. Caputo clarified the galvanized metal equipment is recycled. Brett McFadden indicated parts can be identified as surplus and any funding will go back into the district budget. Conversation Ensued.
IX.c. Discuss and Approve Design and Engineering Services Agreement with SFA Architects for the Los Arboles Middle School Heating and Ventilation Infrastructure Replacement Project. Bond Expenses Not to Exceed $145,500; No Impact to General Fund
Motion Passed: Approve Design and Engineering Services Agreement with SFA Architects for the Los Arboles Middle School Heating and Ventilation Infrastructure Replacement project, as presented. Passed with a motion by Wendy Root Askew and a second by Alana Myles.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM Construction Presented.
IX.d. Discuss and Approve Design and Engineering Services Agreement with SFA Architects for the Los Arboles Middle School Kitchen Student Serving Expansion Project. Bond Cost Not to Exceed $36,500
Motion Passed: Approve Design and Engineering Services Agreement with SFA Architects for the Los Arboles Middle School Kitchen Student Serving Expansion Project, as presented. Passed with a motion by Thomas Jennings and a second by Dr. Bettye Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
Ralph Caputo from RGM Construction Presented.
X. INFORMATION ITEMS
X.a. Study Session on Proposed "Phase One" of 2018-2019 Fiscal Stabilization
Plan
Minutes:
Brett McFadden, Cresta McIntosh and Beth Wodecki Presented. Ruthie Watts requested clarification if the state mandates class size ratios and if there are teacher aides in all the classrooms. Dr. PK Diffenbaugh clarified there are no more than 27 students per class. Dr. Diffenbaugh also clarified teacher aids are limited across the district and not at all sites. MBTA President Tom Grych expressed his ideas and concerns regarding class sizes. CSEA President Anna Macaluso expressed that all staff should work together in decisions making. Conversation Ensued.
X.b. SUPERINTENDENT'S REPORT
Minutes: Dr. PK Diffenbaugh gave his report.
X.c. COMMUNICATION FROM BOARD MEMBERS
Minutes:
Board members gave their reports.
Tom Jennings will not be present for the October 17, 2017 Study Session Meeting.
Debra Gramespacher will not be present for the October 24, 2017 Board meeting.
XIII. BOARD REQUEST(S) FROM BOARD MEMBERS
Minutes:
Board Study Session on October 17, 2017 to discuss "Phase One" of 2018-2019 Fiscal
Stabilization Plan.
Dr. Jon Hill requested progress reports from each of the three High Schools.
XIV. ADVANCE PLANNING XIV.a. Future Meetings
Minutes:
October 17th at 6:00 p.m.
XV. ADJOURNMENT
Motion Passed: Passed with a motion by Thomas Jennings and a second by Dr. Bettye
Lusk.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew
Minutes:
The Board ADJOURNED the meeting at 9:18 p.m.