January 23, 2018

Monterey Peninsula Unified School District
Board Retreat
January 23, 2018 6:00 PM

District Services Center
540 Canyon Del Rey, Del Rey Oaks, CA
https://montereypeninsula.agendaonline.net/public/


Attendance Taken at 6:00 PM:
Present:
Timothy Chaney
Debra Gramespacher
Dr. Jonathan Hill
Thomas Jennings
Dr. Bettye Lusk
Alana Myles
Wendy Root Askew

I. OPENING BUSINESS
I.a. Call Public Session to Order - President Alana Myles
Minutes:
Board President Alana Myles called the meeting to order at 6:00 p.m.

I.b. Roll Call
Minutes:
Board Members Present: Tim Chaney, Debra Gramespacher, Dr. Jon Hill, Tom Jennnings, Dr. Bettye Lusk, Alana Myles and Wendy Root Askew.
Staff Present: Ryan Attemeyer, Bijou Beltran, Dr. PK Diffenbaugh and Brett McFadden.

I.c. Adopt Agenda
Motion Passed: Passed with a motion by Dr. Bettye Lusk and a second by Timothy Chaney.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew

Minutes:
The Board APPROVED the agenda.

I.d. Identify Closed Session Topics of Discussion (Please refer to the list of items identified in Agenda Section II, below.)




II. CLOSED SESSION ITEMS
II.a. Anticipated/Possible Litigation - Conference with and/or Receive Advice from Legal Counsel - Anticipated/Possible Litigation - Significant exposure to litigation pursuant to subdivision (b) G.C. 54956.9

II.b. Conference with Labor Negotiator (G.C. 54957.6) Bijou Beltran, Agency Negotiator. California School Employees Association, Monterey Bay Teachers Association, and Unrepresented Employees

II.c. Conference with Real Property Negotiator (Gov. Code section 54956.8)

II.d. Public Employee Discipline/Dismissal/Release (Gov. Code section 54957)

II.e. Public Employee Appointment (Gov. Code section 54957)
Marina Del Mar - Interim Head Teacher

II.f. Student Readmit Case # 1617/10

III. PUBLIC COMMENTS RE CLOSED SESSION ITEMS
Minutes:
There were no Public Comments regarding Closed Session items.

IV. RECONVENE IN OPEN SESSION

IV.a. Adjourn Closed Session and Reconvene Open Session
Minutes:
The Board ADJOURNED to Closed Session at 6:03 p.m.

IV.b. Pledge of Allegiance
Minutes:
The Pledge of Allegiance was led by Tim Chaney.

IV.c. Report From Closed Session (Action):

Marina Del Mar - Interim Head Teacher
Student Readmit Case # 1617/10

Minutes:
The Board reported the following from Closed Session:
APPROVE Jessica Boyce as Interim Head Teacher at Marina Del Mar for the 2017-2018 School Year. Motioned by Tom Jennings, Seconed by Tim Chaney. Vote 7-0.
NOT APPROVE Student Readmit Case # 1617/10 and the student be placed in alternative placement recommended by staff. Motioned by Tom Jennings. Seconed by Dr. Bettye Lusk. Vote 7-0.

V. PUBLIC COMMENT
Minutes:
Helen Rucker addressed the issue with CSUMB Service Learners and the policy change in the State Chancellor's Office that requires CSU students and the number of units the students are allowed to obtain. Mrs. Rucker requested the Board consider keeping the Service Learners in the schools as these services help students.
Ruthie Watts invited the Board and Superintendent to the Coalition of Scholarship Organization Breakfast on Saturday at 10 a.m. at the Oldemeyer Center.

VI. CONFERENCE/DISCUSSION/ACTION
VI.a. Select Top Three Organizations for the 2018 Monterey County School Board Association Excellence in Education Award Winner

Motion Passed: Select Top Three Organizations for the 2018 Monterey County School Board Association Excellence in Education Award Winner, as presented. Passed with a motion by Wendy Root Askew and a second by Thomas Jennings.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew

Minutes:
Dr. PK Diffenbaugh presented.
The Board nominated the top three organizations for the 2018 Monterey County School Board Association Excellence in Education as follows.

1. Monterey County Free Libraries
2. Girls Health in Girls Hands
3. Sunset Cultural Center

VI.b. Discuss and Approve Resolution # 17/18-09 Recognizing the Month of January as National Human Trafficking Prevention Month

Motion Passed: Discuss and Approve Resolution # 17/18-09 Recognizing the Month of January as National Human Trafficking Prevention Month. Passed with a motion by Wendy Root Askew and a second by Timothy Chaney.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew

Minutes:
Dr. PK Diffenbaugh presented.
Ruthie Watts requested if the schools have received this information or just the school Board. Dr. Diffenbaugh clarified the action is taken by the school Board but a copy of the resolution can be given to all schools.

VI.c. Discuss and Approve 2017-2018 Phase II Fiscal Stabilization Plan

Motion Failed: Discuss and Approve 2017-2018 Phase II Fiscal Stabilization Plan, REMOVING the School Resource Officers out of the 2017-2018 Phase II Fiscal Stabilization Plan. Failed with a motion by Timothy Chaney and a second by Thomas Jennings.
Yes Timothy Chaney
No Debra Gramespacher
No Dr. Jonathan Hill
Yes Thomas Jennings
No Dr. Bettye Lusk
No Alana Myles
No Wendy Root Askew


Motion Passed: Discuss and Approve 2017-2018 Phase II Fiscal Stabilization Plan, as presented. Passed with a motion by Debra Gramespacher and a second by Dr. Bettye Lusk.
No Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
No Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew


Minutes:
Dr. PK Diffenbaugh presented.
Ruthie Watts requested expressed concerns of what the students may be losing when staff retires and those positions are not filled but rather the positions are eliminated. Dr. PK Diffenbaugh explained when the District makes plans to readjust, the mindset is always to minimize student impact so the students continue to progress towards the goals outlined by the Board.
Erin Stabler expressed having the SRO presence for the students was positive.
Charlie Goldman expressed he believes the public should reach out to the communities and police departments regarding the School Resource Officers as well as showing the public the plan when eliminating positions. Dr. Diffenbaugh clarified none of the retirees were given a severance package. Retirees chose to retire without an incentive from the District. The Supplemental Employee Retirement Program is currently being offered to certificated staff but the vacancies are separate from the Supplemental Employee Retirement Program.
CSEA President Jesse Tamayo understands there are vacancies that are not being filled but would like to have a discussion regarding impact and effects and the workload for the departments in which those positions are being eliminated. Dr. Diffenbaugh clarified positions have not yet been eliminated but agreed discussions will take place with District partners.
Conversation ensued.





VI.d. Discuss and Approve Agreement with RGM and Associates to Assist Monterey Peninsula Unified School District with the Planning and Implementation for the Remainder of the District's Measure P Capital Improvement Bond Program. Bond Expenses Not to Exceed $2,859,188

Motion Passed: Approve Agreement with RGM and Associates to assist Monterey Peninsula Unified School District with the Planning and Implementation for the Remainder of the District's Measure P Capital Improvement Bond Program, as presented. Passed with a motion by Dr. Bettye Lusk and a second by Dr. Jonathan Hill.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew

Minutes:
Brett McFadden presented. Debra Gramespacher requested clarification for the public on the scope of the services and the context for the Board to approve on this item. Mr. McFadden clarified the scope of services.
Conversation ensued.

VI.e. Discuss and Approve Award of Bid to Meehleis Modular Buildings, Inc. for the Marina High School New Gymnasium and Locker Building Project. Bond Cost $7,700,00

Motion Passed: Approve Award of Bid to Meehleis Modular Buildings, Inc. for the Marina High School New Gymnasium and Locker Building Project, as presented. Passed with a motion by Thomas Jennings and a second by Wendy Root Askew.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew

Minutes:
Ralph Caputo from RGM and Associates presented.
CSEA President and former Marina High Staff, Jesse Tamayo expressed his excitement for the students at Marina High School to have a gym. Mr. Tamayo thanked the Board, Superintendent and everyone involved for making this happen.
Charlie Goldman requested clarification on the details of the project such as beginning and ending dates etc. Mr. McFadden shared he can provide that information once the district meets with contractors and subcontractors are secured.



VII. STUDY SESSION

VII.a. Conduct a "Study Session" and Receive Information Regarding a Possible 2018 School Facilities Bond
Minutes:
Brett McFadden, CAW Architects Principal Brent McClure, RGM & Associates Principal Ralph Caputo, TBWB Strategies Consultant Jeremy Hauser, Piper Jaffray Attorney Tim Carty and Stradling Yocca Carlson & Rauth Attorney David Canocha presented.
Ruthie Watts requested clarification on the exact amount that homeowners such as herself, would be paying on property taxes. Tim Carty clarified it would be $60 per $100,000.
Dr. PK Diffenbaugh requested direction from the Board to proceed. The Board gave direction to the Superintendent to proceed to have the 2018 School Facilities Bond on the June ballot.
Brett McFadden thanked all presenters for their partnership as well as MPUSD Budget Tech Diane Daguio and RGM and Associates Contract Administrator Jeanie McCune for their support on this project.
Conversation ensued.

VIII. ADVANCED PLANNING

VIII.a. Future Meetings

IX. ADJOURNMENT

IX.a. Meeting Adjourned

Motion Passed: Passed with a motion by Thomas Jennings and a second by Timothy Chaney.
Yes Timothy Chaney
Yes Debra Gramespacher
Yes Dr. Jonathan Hill
Yes Thomas Jennings
Yes Dr. Bettye Lusk
Yes Alana Myles
Yes Wendy Root Askew


Minutes:
The Board ADJOURNED the meeting at 9:14 p.m.